Overview
Hotel Name: BEST WESTERN RAMKOTA HOTEL - RAPID CITY
Address: 2111 N LACROSSE STREET
Check-in: 6/7/2024 - 4:00 PM
Check-out: 6/9/2024 - 11:00 AM
Event Name: Scheels Rushmore Cup
Specials
Breakfast is not included in the team rate at this property.
Breakfast is available for purchase at this property.
Amenities
Indoor Pool
Indoor Waterpark featuring a flume slide and pirate ship playland
Exercise Facility
Restaurant On-site
Business Center
Airport Shuttle
Free Wifi
Free Parking
Gift Shop
Guest Laundromat
AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice. Amenities and fees are not contractually guaranteed by the hotel, event, or GCI Team Travel. To inquire about availability of specific amenities or services during your stay, please contact the hotel directly prior to your check in date.
Hotel Notes
Distance to Dakota Fields Sports Complex: 4.4 miles (7 minutes)
Check in: 4 PM
Check out: 11 AM
• Minimum age to check-in is 21.
• Adult’s name on reservation must match guest name that checks in at hotel.
• A valid credit card and matching valid ID is required at check-in.
• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.
• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.
• 100% Smoke Free Hotel.
• Hotel taxes are not included in listed room rates.
• Room rates are subject to state and local taxes.
• Pet Friendly (see hotel for fees and restrictions)
• Please note that this hotel requires the 3 digit code from your credit card, which GCI does not currently collect. A member of the Best Western hotel staff will reach out after your team's rooming list has closed to collect this information from you. The hotel must have this information from you in order to process your reservation. Thank you for your understanding!
Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals.This charge will come off of your card if nothing is charged to the room andthere are no damages. GCI does not recommend paying with a debit card becauseof incidentals. Please note that most hotels will only accept a credit card atcheck in. Please inquire with the hotel directly regarding what the holdmay be or for additional information.
Cancellation Policy
Arrival Date Change Deadline:
Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday June 04th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.
Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday June 04th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday June 04th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.
No Show Policy:
Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.
Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
Full Team Cancellations:
Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.
Entire Event Cancellation:
If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 48 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.
COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis. We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.
• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)
Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it.
Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.