Hotel requires a two night minimum stay

HILTON GARDEN INN - OVERLAND PARK

5800 COLLEGE BLVD., OVERLAND PARK, KS 66211

Room Size	Price	Rms Avail.
King Bed + Sofa Sleeper	$169.00	2
Two Queen Beds	$169.00	2
Junior Suite: King Bed + Sofa Sleeper	$189.00	9

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Hotel requires a two night minimum stay.

Maps - HILTON GARDEN INN - OVERLAND PARK

Hotel Notes - HILTON GARDEN INN - OVERLAND PARK

Check-In: Friday, May 17, 2024 - 3:00 PM
Check-Out: Sunday, May 19, 2024 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice).



• There are a few Roll-away Beds available for King rooms only. (Cannot be guaranteed; no charge but subject to change without notice)

• A few rooms that will adjoin. (Hotel cannot guarantee adjoining rooms.)

• Minimum age to check-in is 21. A valid credit card and matching valid photo ID is required to check in.

• Adult’s name on reservation must match guest name that checks in at hotel.

• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.

• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.

• 100% Smoke Free Hotel.

• Pets welcome, fees apply (Pet policy is subject to change without notice. Please see hotel for specific information/restrictions.)

Note: Many local sports complexes do not allow pets on site.

Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in.  Please inquire with the hotel directly regarding what the hold may be or for additional information.

Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 6 miles

Swope Soccer Village – 14 miles

Olathe Soccer Complex - 10 miles

Polo Fields – 15 miles

Lone Elm Park – 15 miles

Shawnee Fields – 17 miles

Wyandotte Sporting Fields- 20 Miles

Central Bank Sporting Complex - 35.6 miles

Amenities - HILTON GARDEN INN - OVERLAND PARK

•• Indoor Swimming Pool

• Free High Speed Internet Access

• Microwave & Mini-Fridge in every room

• Fitness Center

• Garden Grille Restaurant on-site

• Breakfast is $11.95/adult
• $6.95/12 & under. (Rates subject to change without notice; Contact hotel for team breakfast options).

• 24 hour Pavilion Pantry



AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice.  Amenities and fees are not contractually guaranteed by the hotel
• event
• or GCI Team Travel.  To inquire about availability of specific amenities or services during your stay
• please contact the hotel directly prior to your check in date.

Specials - HILTON GARDEN INN - OVERLAND PARK

Breakfast is not included in the group rate at this property.

Comp Policy: Book 21 nights with GCI at this hotel= ONE (1) complimentary room night for the coach listed on your rooming list.  The coach must be booked through GCI at this hotel in order to be eligible.  (standard room only, comps are not transferrable)

Cancellation Policy - HILTON GARDEN INN - OVERLAND PARK

This hotel has a TWO-NIGHT MINIMUM.

There are no exceptions to the two night minimum - including the game schedule. 

If you reserve a room at this hotel, the two night minimum must be met. Thank you!

All changes and cancellations for your reservation should be handled with GCI Team Travel via email prior to the deadlines listed below. EMAIL: CHANGES@GCITEAMTRAVEL.COM

Changes made directly with the hotel prior to the deadline dates shown below may not be communicated to GCI and could affect your stay. After the deadline listed below, changes and cancellations will be handled directly with your chosen hotel and are at the discretion of the hotel.

Cancellation Deadline prior to 3:00PM Central Standard Time on Tuesday May 14th:

• Cancelling your reservation via email with GCI Team Travel prior to 3:00PM Central Standard Time on Tuesday May 14th will not result in any charges or penalties.
  
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday May 14th may result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.  Guests must contact the hotel directly to inquire about potential penalties after this time.

Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
DO NOT REPLY to your confirmation email–we will not receive it. 
 
No Show Policy:

• Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.
  

Early Departure Policy:

• If a guest has checked in to the hotel and would like to check out of their room earlier than the originally scheduled departure date, there is typically a fee charged called an 'Early Departure Fee'.  This policy and fee is at the discretion of each hotel and is subject to change.  Please speak with the Front Desk directly if you need to shorten a planned length of stay to inquire about any fees that will apply.
  

Full Team Cancellations:

• If your team is withdrawing from the event for any reason (including but not limited to injury, insufficient number of players, etc.), the team manager must email GCI at changes@gciteamtravel.com within one (1) business day of the team's decision. 
  
• Each individual guest will then need to cancel their reservation with GCI directly within 48 hours to avoid a cancellation policy charged by the hotel. 
  
• If your team withdraws within two weeks of the event, you could be charged a penalty for cancelling hotel reservations by the hotel and the process will differ in cancelling reservations.  Please inquire with GCI directly.
  

If team is NOT ACCEPTED into the tournament:

• The Team Contact Person who set up the room block must notify GCI via email at changes@gciteamtravel.com no more than one (1) business day after notification that the team was not accepted to cancel hotel reservations without penalty.  Proof in writing from the tournament director may be required.
  
• Each individual guest will then need to cancel their reservation with GCI directly within 48 hours to avoid a cancellation policy charged by the hotel.
  
• If teams are not notified until 10-14 days prior to check in, or the week of the event, the hotel may charge a penalty; GCI will need to reach out to the hotel to inquire.
  

Entire Event Cancellation:

• If the entire tournament is cancelled due to weather all reservations made with GCI will be cancelled entirely.  There will be no penalties when the announcement is made at least 72 hours prior to check in. 
  
• If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply. 
  
• Guests who decide not to travel due to weather when the event is still being played could be charged a cancellation penalty by the hotel.  Please inquire directly or with the hotel if the GCI Team Travel cancellation deadline has passed.
  

Hotel Amenities:

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification.  No refunds will be given when a certain amenity is not available (ex: pool).  Please contact the hotel directly with any questions regarding current amenities. 
  

To Contact GCI Team Travel:

• Please EMAIL US at CHANGES@GCITEAMTRAVEL.COM prior to the deadlines listed above.
• Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
• DO NOT REPLY to your confirmation email–we will not receive it.   

Confirming Reservation Changes or Cancellations:

• If you do not receive a reply from us (changes@gciteamtravel.com) within one (1) business day, please follow up by phone at 913-660-7766 during business hours Monday-Friday 9:00-3:00 PM Central Standard Time to ensure the change has been received. 
  
• Some servers such as me.com, icloud.com, and att.net will often completely block our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.
  

HOLIDAY INN AND SUITES WEST

8787 REEDER ROAD, OVERLAND PARK, KS 66214

Room Size	Price	Rms Avail.
Two Queen Beds	$139.00	17
Suite: 1 King Bed + Sofa Sleeper	$159.00	5

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Maps - HOLIDAY INN AND SUITES WEST

Hotel Notes - HOLIDAY INN AND SUITES WEST

Check-In: Friday, May 17, 2024 - 3:00 PM
Check-Out: Sunday, May 19, 2024 - 12:00 PM

Check In: 3:00 PM

Check Out: 12:00 PM



Taxes are not included in listed room rates. All hotel's room rates are subject to state and local taxes/fees (currently 18.1% - subject to change without notice). Incidental hold is $50 per day.



• HOTEL HAS A VERY STRICT RESERVATION CHANGE AND CANCELLATION POLICY.



• An Early Check Out Fee may apply if you check out prior to your confirmed check out date. (Fees will apply unless otherwise stated in the cancellation policy section of your confirmation email.)



• For GPS Instructions to this hotel, please use Reeder Street if your unit does not recognize Reeder Road.



• Roll-away bed can be requested based on availability at check-in for King Rooms only. (Roll-aways will NOT fit in a double queen or a king with sofa sleeper due to strict city fire code.) There is a $10 charge per night for a roll-away.



• Some rooms will adjoin based on availability (cannot be guaranteed before arrival).



• A valid credit card and matching valid photo ID is required to check in.



• Adult’s name on reservation must match guest name that checks in at hotel.



• The credit card used when reserving the room is for guarantee only. A physical card must be presented at check-in.



• Please obtain a “credit card authorization form” from the hotel if you won’t have the physical credit card at check-in.



• 100% Smoke Free Hotel



• Pets welcome, fees apply (Pet policy is subject to change without notice. Please see hotel for specific information/restrictions.)

Note: Many local sports complexes do not allow pets on site.



• "Kids Eat Free" cannot be combined with group reservations.

Hotel Incidentals: At check in the hotel will charge a fee per day for incidentals. This charge will come off of your card if nothing is charged to the room and there are no damages. GCI does not recommend paying with a debit card because of incidentals. Please note that most hotels will only accept a credit card at check in.  Please inquire with the hotel directly regarding what the hold may be or for additional information.

Hotel to Venue Distances:

Scheels Overland Park Soccer Complex – 6 miles

Swope Soccer Village – 20 miles

Garmin Olathe Soccer Complex - 7 miles

Polo Fields – 10 miles

Lone Elm Park – 13 miles

Shawnee Fields – 17 miles

Compass Mineral Sporting Fields- 15 miles

Central Bank Sporting Complex - 26.6 miles

Amenities - HOLIDAY INN AND SUITES WEST

•• Indoor/Outdoor Swimming Pool & Jacuzzi

• Free WiFi

• All guestrooms have a mini-fridge and microwave

• KC Craft & CO - COMING SOON SPRING 2024

• Fitness Center

• Business Center

• Guest Laundry

• On-site Market



AMENITIES AND FEES ALERT: All amenities and fees are set forth by the hotel and are subject to change without notice.  Amenities and fees are not contractually guaranteed by the hotel
• event
• or GCI Team Travel.  To inquire about availability of specific amenities or services during your stay
• please contact the hotel directly prior to your check in date.

Specials - HOLIDAY INN AND SUITES WEST

Complimentary Breakfast for up to four (4) guests per room on Saturday and Sunday morning.

Comp Policy: Book 21 nights with GCI at this hotel= ONE (1) complimentary night for the coach listed on your rooming list.  The coach must be booked through GCI.  (comps are not transferrable between hotels/weekends)

Cancellation Policy - HOLIDAY INN AND SUITES WEST

Arrival Date Change Deadline: 

Request in writing via email with GCI prior to 3:00PM Central Standard Time on Tuesday May 14th.
Arrival date changes received after the deadline will not be accepted by GCI Team Travel.

Cancellation Deadline:
• Cancelling your reservation via email with GCI before 3:00PM CST on Tuesday May 14th will not result in any charges or penalties.
• Cancelling your reservation after 3:00PM Central Standard Time on Tuesday May 14th will result in a cancellation penalty up to 2 night’s room and tax charged by the hotel.

No Show Policy:

Should a guest not show up on their scheduled arrival date, the hotel reservation will be cancelled for all consecutive nights and a no show fee will be charged to the credit card on file.

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.
Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.
*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

 

Full Team Cancellations:

Teams withdrawing from a tournament could be charged a penalty for cancelling hotel reservations. Please inquire with GCI.
If team is NOT ACCEPTED into tournament:
The Team Contact Person who set up the room block must notify GCI in writing no more than 1 business day after notification to cancel hotel reservations without penalty. Proof in writing from the tournament director will be required. If teams aren't notified until 10-14 days prior to check in, or the week of the event, hotel may charge a penalty; we will need to reach out to the hotel to inquire.

Entire Event Cancellation:

If the entire tournament is cancelled due to weather or COVID-19, all reservations made with GCI will be cancelled entirely. There will be no penalties when the announcement is made at least 48 hours prior to check in. If games are cancelled after you have already checked in, the hotel's cancellation policy will continue to apply.

COVID-19 Disclaimer:
• Any cancellations due to Covid-19 that are sent in past GCI's cancellation deadline will be at the hotel's discretion to work with individuals/teams on a case by case basis.  We cannot guarantee a hotel's flexibility in regards to charging a penalty (or not) for a cancellation made after the GCI deadline.

• Hotel amenities listed on our website and in your confirmation email may be subject to change without prior notification due to COVID-19 regulations. (EX: swimming pool and fitness center availability, house-keeping, breakfast etc.)

 

Please EMAIL US at changes@gciteamtravel.com prior to the deadlines listed above.

Be sure to check for a reply (sent from GCI within 1 business day) confirming that your email was received.

*It is important that you DO NOT REPLY to your confirmation email – we will not receive it. 

Confirming reservation changes or cancellations:
If you do not receive a reply from us (changes@gciteamtravel.com) within 1 business day, please follow up by phone. Email servers such as me.com, icloud.com and att.net will often completely block your email messages to us and our replies to you. Be sure to check for a reply/confirmation if you are sending us an email with an important change or cancellation for your reservation.